Stands Terms and Conditions

DISPLAY SPACE AGREEMENT  

My company agrees to pay the designated fee to reserve a display area during the ASUTIL Conference, 6-9 June 2017. It includes the participation of one delegate to the conference. Payment must be received with the stand reservation. Please send the reservation credit card form right afterward you register online. Upon receipt of payment, delegates will receive written confirmation.

I understand that if I do not submit this Reservation Form by April 21st my company may forfeit the opportunity to participate in the display area. I also understand that the display space will be allocated on a first-come, first-served basis.

My company agrees to take full responsibility for the shipping and customs clearance of my products into Brasil, and to the Hilton Barra Rio de Janeiro hotel and to decorate and dismantle my stand.

I agree to have my designated display area ready no later than 10 pm June 6th and to dismantle it no later than 8 am on June 9th. All the exhibitor´s materials must be inventoried before being admitted to the hotel. No food and beverages are allowed inside the hotel. All the requests for them and A/V equipments should be done with 2 days notice.

I understand that the organizers will provide a security guard, but if we leave anything unattended in the stand during the opening hours neither the organizers nor the hotel will accept any responsibility for damages and stolen or missing personal belongings. The security guard will cover from Tuesday 7 pm to Wednesday 8:30 am and from Wednesday 7 pm to Thursday 9 am. Before or after the specific mentioned time, ASUTIL will not be responsible towards the safety and security of the stands or the exhibition sets.  

ADDITIONAL INFORMATION  

Cancellations: We regret there will be no refunds for cancellations. Substitutes are acceptable at any time.

Receipts: Receipts will be issued once the credit card transaction is completed. You will receive in your inbox the digital version, but the original will be given to you during the conference.  

Note: It may be necessary for reasons beyond the control of the organizers, to alter the content or the timing of the programme.

Enquiries: Please address all stand reservation enquiries to Inés Sisto Patrón

Tel.: (598) 2623-1842 Fax: (598) 2628-2643 Email: asutil@asutil.org